Here you find information how to prepare your
1. registration for your PhD exam,
2. between registration and the PhD defence, and
3. after the PhD defence.
This information has kindly collected and provided by former
IMPRS student representative Steve Boudreault.
Status is February 2009 - this information lives from Steve's
initiative and from your UPDATE.
Remember also that there is a defined schedule for registering,
submitting your thesis and conducting your PhD defence.
For instance, for a PhD defence planned for 19th November:
For example the schedule for summer term 2009 can be found here as
pdf file
At the end of this document it states that "Additional dates for examinations within term time can
be organized upon request", so you *should* be able to take your defence, for instance, in
February 2009, or be able to changes dates.
However, unfortunately, so far no student succeeded to convince
the faculty to allow an exception from the normal dates.
Submit your thesis and all the other documents to the administration.
The complete list of documents to give to the administration is given
here, at
"(4) List of all documents ..."
You can also send emails to the examiners to remind them
When you recover from your PhD defense, you have to do two things.
First, you have to bring your thesis to the University library. To do
this, you have to bring 4 copies of the 10 copies you first gave to
the Dean's office before your PhD defence. Make sure
that one of the 4 has the special stamp from the Dean's office. You
also have to submit a PDF file of your thesis
here
Upload your thesis and print the form (that requires your signature) and
give this to the University library. Then, the person in charge at the
library can sign the paper (see the link below) that you have
published your thesis at the University library
(English form),
(German form).
Second, you have to do an "unregistration" at Heidelberg University (or
"exmatriculate"). I'm aware that there are (maybe) people sho didn't
do this and seem to have no problems at all. However, if the question
is << Do we have to do an "unregistration"? >> then the answer seems to
be yes, based on the rules.
The following form (only available in German)
can be used.
First, go to the University library and get the stamp for the
exmatriculation document in the "Ausleihe" in the back left corner of
the ground floor. This is done in order to prove that you don't have
any books checked out from the library. Afterwards, you need to go to the
"Studentensekretariat" and go to the office that has your last name on
it, which is different depending on whether you are from Germany or not.
You give them your form with the stamp from the library that prove that you
don't have any books checked out from the library. You finally get a document
that prove that you have unregistered from Heidelberg University.
This is all. If there is something I have forgotten, or if you have any new
information or comments, please add them.
Good luck for your thesis defence (and thesis writing for those in that step). |